Health and Safety

Policy Objectives

Our general health and safety policy objectives:

• to provide adequate control of the health and safety risks arising from our work activities;
• to consult with our employees on matters affecting their health and safety;
• to provide and maintain safe equipment;
• to ensure safe handling and use of substances;
• to provide information, instruction and supervision for employees;
• to ensure all employees are competent to do their tasks, and to give them adequate training;
• to prevent accidents and cases of work-related ill health;
• to maintain safe and healthy working conditions; and
• to review and revise this policy as necessary at regular intervals.

Responsibility

The overall and day-to-day responsibility for health and safety is held by GreySky’s senior executive, James Saunby. This includes responsibility for consultation with other employees and partners.

Risk assessment

Risk assessments are conducted by James Saunby to reflect and manage our operating risks. The findings, requirements and monitoring procedures will be recorded online on the GreySky online systems.

Consultation

GreySky is a small business where senior executives maintain direct contact with all employees and partners. Consultation will be undertaken directly by GreySky’s senior executive through individual direct meetings with all employees prior to each review of the policy, and as required by changes in operating conditions or identified in risk assessments.

Safe equipment

It is our policy to use the most appropriate equipment needed for our work. Appropriate equipment will be determined by each consultant in consultation with colleagues as required. Any warn or defective equipment should be reported and should be replaced as soon as is practical. Warn or un-safe equipment should not be used.

Safe use of substances

GreySky’s operation does not involve the use of hazardous substances. Only general office materials and ordinary domestic materials are used. These should be used, stored and disposed of in accordance with the manufacturers’ instructions. GreySky’s Consulting Director, James Saunby, has overall responsibility for the safe use of materials.

Information, supervision, competence and training

Requests for information, and training regarding health and safety should be made directly from James Saunby. This will ensure appropriate information is provided and that all health and safety requirements can be reflected in our ongoing monitoring and improvement of our policies and advice. James Saunby is responsible for all monitoring and supervision of health and safety requirements.

Accident reporting

Accidents should be reported as soon as practical. Details of all accidents are recorded online in the “Accident Book” on GreySky’s OneDrive. Note that this is a secure site for GreySky employees and partners only.

Current risk assessment

GreySky’s operation is not hazardous. However, we recognise that even in our business there are potential side effects to our operation. The most significant risks we face are through stress, and while driving. We encourage all GreySky employees and our associates and partners to maintain an effective “work-life-balance” as the most effective way of maintaining their long-term health. Our commitment to our business and to our customers of course requires occasional variations in working patterns, but we monitor our time spent working to identify and resolve any long-term and unacceptable changes in this balance. We avoid unnecessary business travel, and try to ensure appropriate time is allowed for all journeys to avoid risk to ourselves and others through inappropriate driving.

Any use of mobile telephones while driving is hazardous and is strongly discouraged. The use of mobile telephones while driving without an effective "hands-free" system is not permitted.



GreySky training provision is undertaken to ensure the comfort and safety of our students. Training is undertaken in appropriate locations and where this is not in the students' normal working location they are made aware of appropriate fire and health and safety precautions for the specific location. Our staff or sub-contractors will ensure that all reasonable precautions are taken to ensure a safe learning environment, and that students are aware of any remaining risks. Where training is provided using PCs, appropriate equipment for the task is used, and appropriate rest periods are allowed to maintain a safe and comfortable learning environment. Our training is intended for professional learners, however, we accept that some young students may wish to access our training. All GreySky staff are CRB checked, and all subcontractors used for training young students will be CRB checked - if this is not practical we will ensure that a GreySky employee is present in the training location at all times to ensure the safety of students in our care.

Last review of Health and Safety policy: January 2020

Next scheduled review: January 2021